Here’s the latest proposal from Tempe Mission Palms, which has meeting rooms and is located right in the middle of some awesome stuff in Tempe:
Best dates they have available are 5/11/17 through 5/13/17. The only overlap I’m aware of is ChupacabraCon.
I can reserve 30 rooms, $129/night would be the rate. It’s highish because it’s also in the middle of spring training (sportsball stuff) here.
The next set of dates would be 6/8/17-6/12/17 and the room rate drops to $109/night.
The meeting room rentals aren’t bad, 5 rooms x 3 days for $2250 total. So spread around 30 attendees, that’s $75/person and since those rooms are rented no matter what, that’s a nut that must get covered even if I don’t get a full 30.
Yah, this is more than a bigger convention. That’s why it’s called economies of scale.
None of this even addresses populating 5 or 6 tables with facilitators/events across three days. Honestly I’ve been so preoccupied with just the logistics of finding space that I haven’t begun to think about, you know, the games. I can’t run everything every day!